How to Create Categories in Microsoft To Do

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Microsoft To Do uses categories (from Outlook) to color-code and group tasks across lists. Here is the simple guide:

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1. On your Microsoft 365 main dashboard, click the App launcher (grid icon) in the upper-left corner.
2. From the app list, select To Do to open the application.
3. Open a task by clicking it, then click Pick a category in the details pane.
4. If no categories exist, go to Outlook > Settings (gear icon) > search "Categories".
5. Click Create new to add a custom category for your workflow.
6. Type your category name (e.g., Work), pick a color, and Save.
7. Return to To Do, open any task, click Pick a category, and select your new category.
8. Your task will now appear organized under your selected category.