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All Tutorials /Xero

How to Add Items in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to create and save a new product or service item in Xero.

Quick summary

Adding items in Xero lets you build a reusable products and services catalog that speeds up invoicing and order management. You can create a new item in just a few clicks directly from the Xero dashboard.


Steps

  1. On Xero's main dashboard, go to the top menu bar and click 'Business'.
  2. Select 'Products and Services' from the list of options.
  3. Click 'New Item' at the top-right corner of the Products and Services page.
  4. Fill out the input fields one by one with the required information related to the item you wish to add.
  5. Review the item details and click 'Save' to confirm.
  6. A new item will now appear in your Xero products and services catalog.

📌 Why this matters

Managing a products and services catalog in Xero is essential for accurate, consistent invoicing and financial reporting. By adding items to Xero, businesses can standardize pricing, descriptions, and account codes across every invoice and purchase order they create. This reduces manual data entry, minimizes billing errors, and saves time for bookkeepers and business owners alike. A well-maintained Xero item list is a foundational step toward streamlined accounts receivable and payable workflows.
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