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All Tutorials /Power BI

How to Transfer Power BI Reports to PowerPoint

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export a Power BI report directly into PowerPoint.

Quick summary

You can export Power BI reports to PowerPoint in just a few clicks using the built-in Export menu in Reading View. This tutorial walks you through each step to save your report as a PPTX file with your preferred data embed method.


Steps

  1. Navigate to the top menu bar and click Reading View to enter the correct viewing mode.
  2. Open the Export menu from the top toolbar to reveal sharing and export options.
  3. Select PowerPoint from the list of available export formats.
  4. Use the drop-down menu to choose your preferred export method, such as embedding live data.
  5. Click Open in PowerPoint to launch the report and save it as a PPTX file.

📌 Why this matters

Exporting Power BI reports to PowerPoint allows teams to share live or static data insights directly within presentation slides, eliminating the need to manually recreate visuals. This built-in Power BI export feature supports embedding live data, ensuring stakeholders always see the most current figures during reviews. For analysts and business users, the ability to convert a Power BI report to a PPTX file in seconds bridges the gap between data platforms and boardroom communication tools.
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