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All Tutorials /Smartsheet

How to Sort Rows in Smartsheet

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to sort rows in your Smartsheet.

‍

‍

It is very easy to sort rows in Smartsheet. Here’s a quick tutorial on how to do it in simple steps:

‍

  1. Hover your mouse cursor over the column header you want to edit, then click its corresponding 'Column Menu' button.
  2. Pick 'Sort Rows' from the list of options.
  3. After that, click the 'Sort Item By' menu.
  4. Choose one from the available choices.
  5. Subsequently, tick the radio button next to your preferred sorting format. You can select 'Ascending' or 'Descending' according to your liking.
  6. Repeat the same series of steps if you want to add more conditions.
  7. Once done, click 'OK' to apply the changes.
  8. After completing these steps, the rows under the selected column will be sorted based on your input.

📌 Why this matters

Sorting rows transforms chaotic data into actionable insights, letting you quickly identify top performers, overdue tasks, or budget outliers. Beyond basic organization, sorted data reveals patterns that drive better decisions—like spotting which projects consistently miss deadlines or which team members handle the heaviest workloads.

When you sort multiple columns simultaneously, you create sophisticated data hierarchies that help prioritize work and allocate resources more effectively. This seemingly simple feature becomes your foundation for data-driven project management and strategic planning.

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