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All Tutorials /Salesforce

How to Share Salesforce Report with Another User

Updated on:
May 25, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to share a Salesforce report with another user in minutes.

Quick summary

Sharing a Salesforce report with another user takes just a few clicks inside the Reports tab. Open the report's folder, use the Share option from the dropdown menu, and configure user access permissions before saving.


Steps

  1. Open the Reports tab from the top menu of the dashboard or access it through the App Launcher.
  2. Choose a report to open, then select the folder where it belongs.
  3. Click the dropdown button beside New Folder at the top right of the folder page.
  4. Select Share from the dropdown menu.
  5. Modify the user details to be shared, then click Done to confirm.

📌 Why this matters

Sharing Salesforce reports enables teams to collaborate on real-time data insights without requiring recipients to build their own reports from scratch. This feature is critical for sales managers, analysts, and operations teams who need to distribute key performance metrics across departments. By controlling report sharing at the folder level, Salesforce ensures data governance and access control remain intact. Teams that master report sharing reduce duplicated effort and improve data-driven decision-making across the organization.
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