How to Save Microsoft Project as PDF with Gantt Chart

Quick summary

You can save a Microsoft Project file as a PDF while preserving your Gantt chart by using the built-in Export option under the File tab. This step-by-step process lets you convert your full project timeline into a shareable, print-ready PDF without losing any visual formatting.

Steps

1. Open your project and select the Gantt Chart Format view.
2. Click the File tab in the top-left corner of Microsoft Project.
3. From the left-side menu, select the Export option to access all available output formats, including PDF, which preserves your Gantt chart visuals.
4. Click Create PDF/XPS Document to convert your project plan with the Gantt chart intact, maintaining all timeline visualizations.
5. In the dialog box, choose a save location, give the file a descriptive name, and click Save to confirm.
6. Adjust the page scaling settings as needed and click OK to apply.
7. Once saved, open the file to view your project in Gantt Chart format as a completed PDF.