How to Print Power BI Report to PDF

Updated on:

May 12, 2026

By:

Use this interactive demo to learn how to export and print a Power BI report as a PDF file.

Quick summary

To print a Power BI report to PDF, open your report in Power BI Desktop, navigate to File > Export > Export to PDF, and use the Print icon in the generated PDF to send it to your printer. This built-in export workflow converts all report pages into a single, shareable PDF document.

Steps

Open your report in Power BI Desktop.
Click the File menu at the top-left of the screen.
Select Export from the File menu options.
Click Export to PDF to begin the PDF generation process.
Wait for Power BI to generate a PDF containing all report pages.
Click the Print icon to print the Power BI report in PDF.

📌 Why this matters

Printing Power BI reports to PDF is a critical workflow for business analysts and data teams who need to share insights with stakeholders who don't have Power BI access. The built-in Export to PDF feature in Power BI Desktop preserves all report pages, visuals, and formatting in a single, portable document — making it easy to distribute dashboards via email or include them in presentations. This capability eliminates the need for third-party screen-capture tools, ensuring consistent, high-fidelity output every time. For organizations relying on data-driven decision-making, being able to quickly export and print Power BI reports as PDFs streamlines reporting workflows and improves team communication.

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