How to Print Microsoft Project to PDF: 1-Min Guide

How to Print Microsoft Project to PDF

Updated on:

May 13, 2026

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Use this interactive demo to learn how to save a Microsoft Project file as a PDF document.

Quick summary

You can print a Microsoft Project file to PDF in just a few clicks by selecting Microsoft Print to PDF as your printer. This built-in Windows feature lets you export any project plan to a portable PDF without third-party software.

Steps

Open your project in Microsoft Project and navigate to the File tab.
Select Print from the left-hand sidebar menu.
Go to the Printer section and click on it to expand the printer options.
Under Printer, select Microsoft Print to PDF from the dropdown list.
Click Print and choose a location to save your PDF file.

📌 Why this matters

Exporting a Microsoft Project plan to PDF is one of the most common tasks for project managers who need to share schedules with stakeholders who don't have Microsoft Project installed. Using the built-in Microsoft Print to PDF option eliminates the need for third-party tools, keeping the workflow simple and secure. A PDF preserves the exact layout and Gantt chart formatting of your project file, making it ideal for reports, client handoffs, and audit documentation. This tutorial helps teams standardize how they export and distribute project plans across their organization.

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