How to Print Gantt Chart in Microsoft Project: 1-Min Guide

How to Print Gantt Chart in Microsoft Project

Updated on:

May 13, 2026

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Use this interactive demo to learn how to export and print a Gantt Chart directly from Microsoft Project.

Quick summary

Printing a Gantt Chart in Microsoft Project requires switching to the correct view and using the File menu to access print options. This three-step process lets project managers quickly produce a hard copy or PDF of their project timeline.

Steps

Make sure your project is in Gantt Chart Format view, then click the File menu to open project options.
From the available options, select Print to open the print settings panel.
Click Print to confirm your settings and proceed with printing the Gantt Chart.

📌 Why this matters

Printing a Gantt Chart from Microsoft Project is a critical skill for project managers who need to share timelines in meetings, status reports, or stakeholder reviews. Microsoft Project's built-in print workflow allows you to export a clear, formatted view of your project schedule directly from the Gantt Chart view. Having a physical or PDF copy of your Gantt Chart ensures stakeholders without software access can still follow project milestones and deadlines. This feature helps teams maintain alignment and accountability across every phase of project management.

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