How To Manage Permissions In Apollo io: 1-Min Guide

How To Manage Permissions In Apollo io

Updated on:

April 6, 2026

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Use this interactive demo to learn how to manage permissions in your Apollo.io workspace.

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Managing users’ permissions in Apollo io is easy for admins. Here's your quick step-by-step guide on how to manage permissions in Apollo io:

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On Apollo io's main dashboard, click Admin Settings from the bottom-left side bar.
Click on Users and teams to view your entire team structure and permission settings.
Identify the team member whose access level you want to adjust.
Click on Edit permission profiles to customize granular access controls.
Assign Admin or Non-admin access based on your preference for the user.
Click Save.

📌 Why this matters

Proper permission management prevents your sales team from accidentally deleting critical prospect data or changing sequences that other team members are running. You can give junior reps access to contact and email features while restricting admin functions like billing and integrations.

This becomes especially valuable when you're scaling quickly and onboarding multiple team members who need different levels of system access. Well-structured permissions also help you maintain data integrity across campaigns while ensuring sensitive company information stays protected from unauthorized changes.

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