How To Manage Users In Apollo io: 1-Min Guide

How To Manage Users In Apollo io

Updated on:

April 6, 2026

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Use this interactive demo to learn how to manage users within your Apollo.io account.

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Managing users in Apollo io is easy for admins. Here's your quick step-by-step guide on how to manage users in Apollo io:

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On apollo io's main dashboard, click on Admin Settings from the bottom-left side bar.
Click Users and Teams to view your entire team.
Click on Add Teammates or New Users button if you wish to add new members.
Click the pencil (edit) icon next to a user's Permission Profile or Credits to modify their access level or credit allocation.

📌 Why this matters

Proper user management turns your sales prospecting tool into a strategic asset for your entire team. You can control who accesses sensitive prospect data, allocate credits based on team member roles, and prevent valuable leads from being duplicated across your organization.

Beyond basic access control, smart permission settings let you create specialized workflows where junior team members can research prospects while senior reps handle outreach, ensuring your most experienced closers focus on qualified opportunities rather than data gathering tasks.

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