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How to Integrate HubSpot with Acuity Scheduling

Updated on:
June 5, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to integrate HubSpot with Acuity Scheduling.

‍

Integrating HubSpot with Acuity Scheduling allows you to automatically create or update appointments in Acuity whenever a specific event happens in HubSpot.

  1. Log in to your Zapier account, and click on the Create Zap button from the left side panel.
  2. Click on Trigger, and search for and select HubSpot as your trigger app.
  3. Click Sign in to connect your HubSpot account.
  4. Log in to your HubSpot account, select it, then click Choose account to continue.
  5. Toggle on the Authorize access to allow Zapier permissions, then click Connect app.
  6. Click on Trigger Event, then select your preferred event from the dropdown list.
  7. Click the Test trigger to confirm it's working, then Continue with the selected record.
  8. Search for and select Acuity Scheduling as the action app.
  9. Click Sign in to connect your Acuity Scheduling account to Zapier.
  10. Enter your Acuity Scheduling User ID in this field to authenticate the connection.
  11. Connect your Acuity Scheduling account, then hit Allow Access.
  12. Click Action Event, and select your preferred event from the dropdown list.
  13. Click Continue to move forward and start mapping your data fields.
  14. Map the details from HubSpot to Acuity fields, then click Continue when ready.
  15. When all is set, click Publish to activate your Zap and start automating your workflow.

📌 Why this matters

When prospects book appointments through your marketing efforts, manually entering their details into your scheduling system creates delays and potential errors. This integration eliminates that friction by instantly syncing new HubSpot contacts with Acuity, ensuring appointments can be booked immediately. More importantly, it maintains data consistency across your entire sales funnel - from initial lead capture through appointment completion. This creates a seamless experience where prospects never hit roadblocks, and your team always has complete visibility into the customer journey without switching between platforms.

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