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All Tutorials /Salesforce

How to Export all Data from Salesforce

Updated on:
May 25, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to bulk export all your Salesforce CRM data in minutes.

Quick summary

Salesforce Data Export lets administrators bulk download all CRM records directly from Advanced Setup in just a few clicks. Using the built-in Data Export tool, you can select all objects at once and trigger a full org backup without any third-party tools.


Steps

  1. Click the gear icon at the top right of the dashboard to open the setup menu.
  2. Select Open Advanced Setup from the dropdown options.
  3. In the Quick Find search box, search for and select Data Export.
  4. Click Export Now to initiate the export process.
  5. Select Include all data to export every object and record at once.
  6. Click Start Export to confirm and begin the full data export.
  7. Wait for a notification once the export is complete and ready to download.

📌 Why this matters

Salesforce Data Export is a critical built-in feature that allows administrators to create a complete backup of all CRM data — including contacts, opportunities, accounts, and custom objects — directly from the platform. Regular data exports protect organizations against accidental data loss, support compliance and audit requirements, and enable safe migrations or integrations. Because Salesforce stores mission-critical sales and customer data, knowing how to reliably export that data on demand is an essential admin skill for any team managing a live Salesforce org.
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