How to Export a List from Apollo io: 1-Min Guide

How to Export a List from Apollo io

Updated on:

April 6, 2026

By:

Use this interactive demo to learn how to export a list from Apollo io.

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Exporting lists from Apollo.io to CSV is quick and simple. Here’s your step-by-step guide on how to export a list from Apollo.io:

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On Apollo io's main dashboard, click Admin Settings from the bottom-left sidebar.
Select All Settings from the dropdown menu.
Click Imports & Exports at the bottom of the left sidebar.
Choose the contact list you want to export.
Select all the names/companies you wish to export.
Click the Export button in the action bar or toolbar.
Click Export Records to confirm.
Your export will process—check your email or click Download for direct access.

📌 Why this matters

Exporting your contact lists lets you create backups, share data with team members, or import contacts into other CRM systems and marketing tools. You can also manipulate the data in spreadsheet software for custom analysis or reporting that Apollo's interface doesn't support.

The real advantage comes from having your prospect data in a portable format - this means you're never locked into a single platform and can easily pivot your sales operations if you switch tools or need to merge databases during company acquisitions or partnerships.

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