Quick summary
Downloading a Gantt chart from Microsoft Project as a PDF preserves your project timeline's visual layout for easy sharing with stakeholders. The process takes under a minute using the built-in Export option in the File menu.
Steps
- Open your Microsoft Project file and confirm you are in the Gantt Chart Format view, which displays your project timeline graphically.
- Click the File tab in the top-left corner of the Microsoft Project window to access the backstage view.
- From the left sidebar in the File menu, select the Export option to see available export formats.
- Click Create PDF/XPS Document to preserve all Gantt chart visual elements and timeline exactly as they appear in Project.
- In the Save As dialog, choose your save location, enter a descriptive filename, confirm PDF is selected as the file type, and click OK.
- Your Gantt chart has been successfully downloaded as a PDF file.
