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All Tutorials /Salesforce

How to Download Data from Salesforce

Updated on:
May 25, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export your CRM data from Salesforce in minutes.

Quick summary

Salesforce data export allows admins to download CRM records directly from Advanced Setup using the built-in Data Export tool. This step-by-step process requires no third-party tools and gives you full control over which data types you export.


Steps

  1. Click the gear icon at the top right of the Salesforce dashboard to open settings.
  2. Select Open Advanced Setup from the dropdown menu.
  3. In the Quick Find search box, search for and select Data Export.
  4. Click Export Now to initiate the export process.
  5. Select the data type you want to export from the available options.
  6. Click Start Export to begin generating your export file.
  7. Wait for confirmation that your data is being exported successfully.

📌 Why this matters

Salesforce stores critical CRM data including contacts, leads, opportunities, and accounts that businesses rely on for sales and reporting. The built-in Data Export feature lets admins download a complete backup or targeted dataset directly from Advanced Setup without any third-party tools. This is essential for data compliance, migration projects, and offline analysis. Understanding how to use Salesforce Data Export ensures your team maintains control over its CRM data at all times.
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