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All Tutorials /Power BI

How to Download a Power BI Report as a PDF

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export a Power BI report as a PDF file.

Quick summary

This tutorial walks you through how to download a Power BI report as a PDF using the built-in Export to PDF option in Power BI Desktop. In just a few clicks via the File menu, you can save any report page as a shareable PDF document.


Steps

  1. Open Power BI Desktop and navigate to the report you want to convert to PDF.
  2. Click the File menu at the top-left of the screen.
  3. Select Export from the File menu options.
  4. Click Export to PDF to initiate the download.
  5. Power BI will generate and download the report PDF with the current page views.

📌 Why this matters

Exporting Power BI reports to PDF is essential for sharing data insights with stakeholders who don't have access to Power BI Desktop or the Power BI service. A PDF export preserves your report's visual layout and current page views, making it ideal for presentations, email attachments, and offline review. This built-in Export to PDF feature eliminates the need for third-party tools, letting analysts and business users distribute polished, print-ready reports in seconds.
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