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All Tutorials /Xero

How to Create a Bill in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to record and approve a new bill in Xero.

Quick summary

Creating a bill in Xero lets you record money owed to suppliers directly within your accounts payable workflow. Once submitted, bills can be approved instantly, keeping your financial records accurate and up to date.


Steps

  1. On Xero's main dashboard, go to the top menu bar and click 'Business'.
  2. Select 'Bills to Pay' from the list of options.
  3. Click 'New Bill' at the top-right corner of the Bills to Pay screen.
  4. Fill out the input fields one by one with the required bill details.
  5. Review your input and click 'Approve' or 'Save' to proceed.
  6. A new bill will be created and added to your Xero account.

📌 Why this matters

Accurately recording supplier invoices is essential for maintaining healthy cash flow and audit-ready books. Xero's bill creation workflow lets finance teams log, review, and approve bills to pay in just a few clicks — eliminating manual data entry errors. By centralising accounts payable inside Xero, businesses gain real-time visibility into outstanding liabilities and payment due dates. This makes Xero a critical tool for small and mid-sized businesses that need reliable, automated accounts payable management.
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