How to Check Data Usage in Salesforce

Updated on:

May 25, 2026

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Use this interactive demo to learn how to monitor data and file storage consumption in Salesforce.

Quick summary

Salesforce data usage can be checked directly from the Advanced Setup menu using the built-in Storage Usage report. In just a few clicks, admins can view a breakdown of Data Storage, File Storage, and current usage details without needing third-party tools.

Steps

Click the gear icon in the top-right menu of your Salesforce dashboard to open settings.
Select Open Advanced Setup from the dropdown menu.
In the Quick Find search bar, type and select Storage Usage.
Review the Data Storage, File Storage, and full usage details displayed on the page.

📌 Why this matters

Understanding Salesforce data usage is critical for administrators managing org performance and avoiding storage overages that can disrupt operations. The Storage Usage page in Salesforce Advanced Setup provides a real-time breakdown of Data Storage and File Storage consumption, enabling teams to take proactive action before hitting limits. Monitoring storage allocation helps organizations optimize record management, reduce costs, and maintain compliance with Salesforce licensing agreements. This demo matters because knowing where your storage stands is the first step to keeping your Salesforce org healthy and scalable.

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