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All Tutorials /MS Project

How to Change Working Time in Microsoft Project

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to change the working time settings in Microsoft Project.

‍

‍

Here’s how to do it:

‍

  1. Navigate to the 'Project' tab in the ribbon menu.
  2. Click on 'Change Working Time' from the dropdown options.
  3. In the 'Change Working Time' dialog box, you can create a new calendar by clicking 'Create New Calendar'.
  4. Give your new calendar a descriptive name and click 'OK'.
  5. Select the 'Work Weeks' tab to modify your working time pattern.
  6. Choose the day(s) you want to modify, then select 'Set day(s) to these specific working times'.
  7. Enter your desired start and finish times for each working period.
  8. Click 'OK' to apply and save your working time changes to the project calendar.

📌 Why this matters

Customizing working time ensures your project schedules reflect reality rather than default assumptions. You can accommodate flexible work arrangements, international teams across time zones, or industry-specific schedules like four-day weeks or extended shifts.

Beyond basic scheduling, this creates accurate resource allocation and prevents unrealistic deadlines. When your calendar matches actual availability, automatic scheduling becomes reliable, stakeholder expectations align with delivery capacity, and you avoid the constant manual adjustments that plague projects built on generic time templates.

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