How to Change Mileage Rate in Expensify

Updated on:

April 18, 2026

By:

Madhav Bhandari

Use this interactive demo to learn how to update the mileage rate.

‍

In this tutorial, you’ll learn how to update the mileage rate.

Open Expensify and sign in.
On the left sidebar, click Workspaces.
Choose your workspace.
Click More features.
Look for and toggle Distance rates.
Distance rates is now available in the menu. Click it.
At the top right, click Add rate.
Type in your rate then click Save.
You can now choose the rate you want to use.

📌 Why this matters

Setting up custom mileage rates lets you accurately track business travel costs and ensure proper reimbursements for yourself or your team. The real advantage goes beyond simple tracking though—different types of trips often qualify for different rates. You might need separate rates for client visits, site inspections, or deliveries, each with distinct tax implications or reimbursement policies. Having multiple rates configured means you can categorize expenses correctly from the start, avoiding the headache of sorting through generic entries later during tax season or audits.

Your product deserves an interactive demo

Start free

How to Integrate Expensify with Google Sheets

How to Integrate Expensify with Freshbooks

How to Integrate Expensify with DoorDash