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All Tutorials /MS Excel

How to Change Background Color in Microsoft Excel

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to change the background color in Microsoft Excel.

‍

‍

Here's how to do it:

‍

  1. Press Ctrl + A or click the square between the column and row headers to select all cells.
  2. In the ribbon, click the Home tab and locate the Font group.
  3. Click the Fill Color icon and select a color from the palette or choose More Colors for additional options.

📌 Why this matters

Changing your spreadsheet's background color transforms data presentation from sterile to professional, making worksheets easier on the eyes during long sessions and reducing eye strain. Beyond aesthetics, colored backgrounds help distinguish between different data sets, versions, or templates when you're managing multiple workbooks.

This becomes particularly valuable when sharing files with colleagues or clients, as the visual distinction immediately signals the worksheet's purpose or status without requiring additional explanation or formatting.

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