How to Sync MS Access Database

Updated on:

May 12, 2026

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Use this interactive demo to learn how to sync an MS Access database using linked tables.

Quick summary

Syncing an MS Access database lets you link external data sources directly into your existing database using the External Data tab and linked tables. This method keeps your data live and connected without duplicating records across files.

Steps

Open the database you want to sync data with.
Go to the External Data tab on the ribbon.
Click New Data Source, select From Database, then click the Access option.
Click Browse to locate and add the source database file.
Select Link to the data source by creating a linked table.
Click OK, then select the tables you want to link.

📌 Why this matters

Syncing an MS Access database through linked tables allows teams to connect multiple Access files and share live data without manual exports or duplication. This approach ensures that any updates made in the source database are immediately reflected across all linked tables, reducing data inconsistency and administrative overhead. For organizations managing large or distributed datasets in Microsoft Access, using the External Data tab to create linked tables is a reliable, built-in method for maintaining a single source of truth across database files.

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