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All Tutorials /Microsoft Dynamics 365

How to Share a View in Dynamics 365

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to share a view in Dynamics 365.

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Sharing a personal view in Dynamics 365 allows you to share custom filtered data with colleagues or teams. Here’s how to do it: 

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  1. To share a view navigate to the 'Contacts' menu.
  2. Start by opening the view you want to share, this could be any saved filter or layout you've created.
  3. Now, click the 'Share' button, it's usually near the top of the action menu.
  4. One way to share your view is by clicking the 'Copy link' button.
  5. Click 'Copy' to confirm and choose who gets access.
  6. Hit 'Email link' to finalize.
  7. Enter the email of the person you'd like to share a view with.
  8. Once done, click 'Send' and that's it! Your custom view is now shared and ready to help your team work more efficiently.

📌 Why this matters

Sharing custom views transforms scattered individual workflows into coordinated team efforts. When you've spent time creating the perfect filtered dataset for tracking prospects or monitoring project status, your colleagues shouldn't have to recreate that same logic from scratch.

Beyond simple data sharing, this creates consistency in how your team interprets and acts on information. Everyone works from the same filtered perspective, reducing miscommunication and ensuring critical records don't slip through the cracks because someone was looking at different data.

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