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All Tutorials /Power BI

How to Search in Power BI

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to find reports and dashboards fast in Power BI.

Quick summary

Power BI's search functionality lets users instantly locate reports, dashboards, and datasets across their workspace by entering keywords and applying ownership filters. This guided demo walks through each step of the Power BI search experience so analysts can find and access content without navigating manually.


Steps

  1. Locate reports quickly using the powerful search functionality across your Power BI environment.
  2. Refine your search with keywords to find specific dashboards, reports, or datasets.
  3. Filter content by workspace ownership to focus on your personal analytics projects.
  4. Access your workspace to view and manage all your custom reports and dashboards.

📌 Why this matters

Finding the right report in a large Power BI environment can slow down decision-making and frustrate analysts. Power BI's built-in search feature allows users to instantly locate reports, dashboards, and datasets using keywords, eliminating the need to manually browse through workspaces. Filtering results by workspace ownership further narrows the focus to personally relevant analytics content. This makes Power BI search an essential productivity tool for data teams managing large volumes of business intelligence assets.
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