How to Print Power BI Report

Updated on:

May 12, 2026

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Use this interactive demo to learn how to export and print a Power BI report as a PDF.

Quick summary

Printing a Power BI report requires exporting it to PDF first, since Power BI Desktop does not offer a direct print option. This step-by-step guide walks you through using the File menu to export and then print your report.

Steps

Open your report in Power BI Desktop.
Click the File menu at the top-left of the screen.
Select Export from the File menu options.
Click Export to PDF to generate a PDF version of your report.
Once exported, open the PDF and click the print icon to print it.

📌 Why this matters

Printing Power BI reports is a common need for analysts and business users who want to share insights in physical or offline formats. Since Power BI Desktop lacks a direct print button, knowing how to export to PDF first is an essential workflow skill. This demo shows exactly how to use the File menu's Export to PDF feature to produce a print-ready document in just a few clicks. Mastering this process saves time and ensures your Power BI dashboards and reports can be distributed to any audience, regardless of their access to the Power BI platform.

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