How to Print in Power BI

Updated on:

May 12, 2026

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Use this interactive demo to learn how to export and print a Power BI report as a PDF.

Quick summary

To print a Power BI report, you export it as a PDF via the File menu and then print the downloaded file using your system's print function. This method ensures all report pages are captured and printed in a consistent, shareable format.

Steps

Open the report you want to print in Power BI.
Go to the File tab in the top navigation menu.
Select Export from the File menu options.
Click Export to PDF — all report pages will be saved as a single PDF file.
Open the downloaded PDF and print it normally by clicking the print icon.

📌 Why this matters

Power BI does not offer a direct print button, which leaves many users unsure how to produce a physical or shareable copy of their reports. Knowing how to export a Power BI report to PDF and print it ensures that all report pages are captured accurately, preserving formatting and visuals. This workflow is essential for analysts and business users who need to share data insights in meetings, compliance reviews, or offline presentations. Mastering the Export to PDF feature in Power BI saves time and eliminates the guesswork around report printing.

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