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All Tutorials /Xero

How to Merge Contacts in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to combine duplicate contacts in Xero in minutes.

Quick summary

Merging contacts in Xero lets you consolidate duplicate records into a single, clean entry directly from the Contacts section. This step-by-step process takes under a minute and helps keep your contact list accurate and free of duplicates.


Steps

  1. On Xero's main dashboard, head over to the top menu bar and click 'Contacts'.
  2. Select 'All Contacts' from the list of options.
  3. Tick the checkbox beside each contact you wish to merge.
  4. Click the 'Merge' option to proceed.
  5. Specify where you wish to merge the selected contacts, then click 'Merge'.
  6. Tap 'Confirm Merge' to finalise the action.
  7. The selected Xero contacts will be successfully merged based on your input.

📌 Why this matters

Duplicate contacts in accounting software like Xero can lead to payment errors, miscommunication, and messy financial records. The Xero contact merge feature allows businesses to consolidate duplicate customer or supplier records into a single, accurate contact in just a few clicks. Keeping your contact list clean ensures that invoices, bills, and transaction histories are always linked to the correct entity. This is especially valuable for growing businesses managing large volumes of clients or vendors across multiple teams.
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