How to Mark Invoices as Paid in Xero

Quick summary

Marking an invoice as paid in Xero takes just a few clicks — navigate to Business > Invoices, open the relevant invoice, and use the Add Payment option to log payment details instantly. Once confirmed, Xero updates the invoice status to Paid in real time, keeping your accounts receivable accurate.

Steps

1. On Xero's main dashboard, go to the top menu bar and click Business.
2. Choose Invoices from the list of options.
3. Find and select the invoice you wish to mark as paid.
4. Tap Add Payment at the top-right corner to proceed.
5. Fill out the input fields with the required information: Amount Paid, Date Paid, Account, and Reference.
6. Click Add to apply the changes.
7. The selected Xero invoice will now be marked as Paid instantly.