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All Tutorials /Xero

How to Do a Cash Flow Forecast in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to run a short-term cash flow forecast in Xero.

Quick summary

Xero's Short-Term Cash Flow tool lets small business owners forecast projected cash flow by bank account and timeframe, then drill into a projection breakdown to spot payment gaps before they become problems.


Steps

  1. On Xero's main dashboard, click the Business button in the top menu bar.
  2. Select Short-Term Cash Flow from the dropdown list of options.
  3. Choose your preferred bank account and set your projection timeframe using their respective menus.
  4. Hover your cursor over the cash flow graph to review your projected cash flow within the selected timeframe.
  5. Scroll down to the Projection Breakdown section and click Summary View or Table View to examine the projection details more thoroughly.
  6. In the Suggested Actions section, enter specific payment dates for overdue invoices to broaden the scope of your cash flow projections.

📌 Why this matters

Xero's built-in cash flow forecasting gives small business owners a real-time view of expected cash positions over a customizable short-term window — without needing a separate spreadsheet or third-party tool. By pulling live bank account data and outstanding invoice information directly into a visual projection, Xero helps businesses identify potential shortfalls before they occur. The ability to assign payment dates to overdue invoices and switch between summary and table views makes it easy to take immediate, informed action on working capital. For any business managing tight cash cycles, this feature is a practical, always-current alternative to manual cash flow modeling.
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