How to Create a Handout in PowerPoint

How to Create Handout in PowerPoint

Updated on:

May 25, 2026

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Use this interactive demo to learn how to print and save PowerPoint slides as a handout PDF.

Quick summary

Creating a handout in PowerPoint lets you print multiple slides per page in a compact, shareable format. Use the Print settings to choose a handout layout and save it directly as a PDF.

Steps

Go to the File tab in PowerPoint.
Select Print from the left-hand menu.
Click Printer Status to open the printer selection dropdown.
Select your printer or choose Microsoft Print to PDF to save your handout as a PDF.
Under the Settings section, click Full Page Slides to open the layout options.
Select the number of slides per page for your handout format.
Click Print to proceed.
Change the file name for your handout output.
Click Save to export and save your handout.

📌 Why this matters

Creating handouts in PowerPoint is a critical skill for presenters, educators, and business professionals who need to share slide content in a print-friendly format. PowerPoint's built-in Print settings allow users to select multi-slide handout layouts and export directly to PDF, eliminating the need for third-party tools. This makes it easy to distribute professional, branded materials at meetings, conferences, or in classrooms. Mastering this workflow saves time and ensures your audience always has a clean, readable version of your presentation.

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