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All Tutorials /Xero

How to Create a Proforma Invoice in Xero

Updated on:
June 5, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to generate a proforma invoice using Xero's Quote feature.

Quick summary

Xero allows you to create a proforma invoice by generating a Quote directly from the dashboard. Once you fill in the required contact and line-item details, you can save or send the quote, which is instantly recorded in your Xero account.


Steps

  1. On Xero's main dashboard, head to the top menu bar and click the 'Create New' button.
  2. Choose 'Quote' from the list of available options.
  3. Fill out the input fields with the required contact and invoice information.
  4. Review your entries, then click 'Save' or 'Send' to confirm.
  5. The proforma invoice is now created and added to your Xero account.

📌 Why this matters

Creating a proforma invoice in Xero is essential for businesses that need to provide clients with a preliminary bill of sale before goods or services are delivered. Xero's Quote feature streamlines this process by letting users generate, customize, and send proforma invoices directly from the dashboard in just a few clicks. This reduces manual paperwork, ensures accurate record-keeping, and speeds up client approval workflows. For small businesses and accountants alike, having proforma invoices tracked inside Xero keeps cash flow visibility and audit trails in one centralized platform.
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