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All Tutorials /MS Excel

How to Count Cells with Text Values in Microsoft Excel

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to count cells with text values in Microsoft Excel.

‍

‍

It is very easy to count cells with text values in Microsoft Excel. Here’s a quick tutorial on how to do it:

‍

  1. Inside your Microsoft Excel worksheet, select the cell you wish to use and then type an 'Equals' (=) sign.
  2. After that, type 'Countif' and then select it from the suggested results.
  3. Enter the cell range containing the text values you wish to count.
  4. Subsequently, input a 'Comma' (,) to add conditions.
  5. Enter an 'Asterisk' (*) sign enclosed in quotation marks to specify that you're counting cells with text values.
  6. Once done, add a closing parenthesis and then tap 'Enter' or 'Return' to run the formula.
  7. After completing these steps, the number of cells with text values from the selected range will be displayed for viewing.

📌 Why this matters

Counting text cells helps you quickly assess data quality and completeness in your spreadsheets. You can instantly identify how many entries contain meaningful information versus numerical data or blanks.

This becomes particularly valuable when preparing reports or cleaning datasets, as you can verify that survey responses, product names, or customer feedback have been properly recorded. The technique also streamlines data validation workflows, letting you spot inconsistencies where text appears in columns meant for numbers, or vice versa.

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