How to Archive a Bank Account in Xero

Updated on:

April 6, 2026

By:

Madhav Bhandari

Use this interactive demo to learn how to archive a bank account in Xero.

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It is very easy to archive a bank account in Xero. Here’s a quick tutorial on how to do it in simple steps:

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On Xero's main dashboard, go to the top menu bar and click 'Accounting'.
Choose 'Chart of Accounts' from the list of options.
After that, find the bank account you wish to archive and then tick the checkbox beside it.
Tap 'Archive' to proceed.
Subsequently, click 'OK' to confirm your request.
After completing these steps, the selected bank account in your Xero workspace will be archived.

📌 Why this matters

Archiving bank accounts keeps your chart of accounts clean without losing historical data or affecting past transactions. This becomes crucial during business transitions like bank switches, account closures, or mergers where you need those records for audits and tax purposes.

Rather than deleting accounts and creating reporting gaps, archiving maintains data integrity while streamlining your active account list. Your accountant will appreciate having complete financial trails, and you'll avoid the headache of reconstructing transaction histories if questions arise years later.

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