How to Add Resources in Microsoft Project

Quick summary

Adding resources in Microsoft Project involves opening the Resource Sheet from the View menu and entering details like resource name, type, availability, and cost rates. Properly configured resources let project managers plan capacity, control budgets, and track who is responsible for each task.

Steps

1. Open your Microsoft Project file and go to the View section.
2. From the menu, select Resource Sheet.
3. Type the name of the person, equipment, or material in the Resource Name column.
4. Set and define the resource type.
5. Add your column group.
6. Add a Maximum column to define how much of a resource is available.
7. Enter the Standard Hourly or Unit Rate for the resource.
8. Add an Overtime Rate only if overtime is allowed.
9. Add a Cost column so you can plan, control, and explain where the money goes, not just when work happens.
10. Optionally, add an Accurate At column that tells teams how current the schedule really is.
11. Add a calendar for your resource sheet.