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All Tutorials /Xero

How to Add a Petty Cash Account in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to set up a petty cash account in Xero without a bank feed.

Quick summary

Adding a petty cash account in Xero takes just a few steps using the Bank Accounts section under Accounting. You can create the account without a bank feed by manually entering details such as account name, type, number, and currency.


Steps

  1. On Xero's main dashboard, go to the top menu bar and click Accounting.
  2. Choose Bank Accounts from the dropdown list of options.
  3. Click Add Bank Account to begin creating a new account.
  4. Click Add Without Bank Feed in the top-right corner to proceed manually.
  5. Tap Continue to accept the terms and move to the next step.
  6. Enter the required account details, including Bank Name, Account Name, Account Type, Account Number, and Currency for your petty cash account.
  7. Review your input and click Add Account to save.
  8. The petty cash account will be added instantly and appear in your bank accounts list.

📌 Why this matters

Tracking petty cash accurately is essential for small business bookkeeping and audit readiness. Xero allows users to create a dedicated petty cash account without linking a bank feed, making it easy to record cash transactions manually. This feature gives finance teams full control over petty cash reconciliation directly within their cloud accounting software. Setting up a petty cash account in Xero ensures every small expense is captured, categorized, and reflected in your financial reports.
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