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How to Add a Manual Journal in Xero

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to create and post a manual journal entry in Xero.

Quick summary

Adding a manual journal in Xero lets you record custom accounting entries directly through the Journal Report section. This step-by-step process takes you from the Accounting menu to posting or saving a completed journal entry in your Xero account.


Steps

  1. On Xero's main dashboard, go to the top menu bar and click 'Accounting'.
  2. Select 'Reports' from the list of options.
  3. Find and select 'Journal Report'.
  4. Click 'Add New Journal' to proceed.
  5. Fill out all required input fields one by one with the necessary journal information.
  6. Review your input and click 'Post' or 'Save As Draft'.
  7. Once complete, the new manual journal will be added and confirmed in your Xero account.

📌 Why this matters

Manual journals in Xero give accountants and bookkeepers precise control over custom accounting entries that fall outside standard invoicing or expense workflows. This feature is essential for recording adjustments, accruals, or corrections that need to be reflected accurately in your general ledger. Xero's manual journal tool supports double-entry bookkeeping with a structured, easy-to-follow interface, reducing the risk of errors in financial reporting. For businesses that require audit-ready records, the ability to post or save journal entries as drafts adds an important layer of review and compliance.
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