How to Update Data in Power BI

Updated on:

May 12, 2026

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Use this interactive demo to learn how to refresh and update your Power BI dataset visuals.

Quick summary

This tutorial shows how to update data in Power BI by using the Refresh button in the Home tab to re-query your data source and update report visuals instantly. It is a quick, repeatable process that keeps your Power BI dashboards accurate and current.

Steps

Open Power BI Desktop and navigate to your desired dataset.
Go to the Home tab in the top navigation ribbon.
Click the Refresh button to trigger a refresh of the Power BI dataset.
Power BI will re-query your data source and automatically update the visuals in your report.

📌 Why this matters

Keeping dashboards accurate is critical for data-driven decision-making, and knowing how to refresh and update data in Power BI ensures your reports always reflect the latest information from your data source. The built-in Refresh feature in Power BI Desktop lets users re-query connected data sources in seconds, eliminating the need for manual data entry or rebuilding reports. This is especially valuable for business analysts and BI teams who rely on up-to-date visuals to track KPIs, monitor trends, and share insights with stakeholders. Mastering the Power BI data refresh process reduces reporting errors and saves significant time in day-to-day analytics workflows.

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