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All Tutorials /Power BI

How to Share Power BI Reports

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to share your Power BI reports with others.

‍

‍

It is very easy to share Power BI reports. Here’s a quick tutorial on how to do it in simple steps:

‍

  1. Inside Power BI's homepage, find the report you want to share and click its corresponding 'Open' button.
  2. Following that, head over to the top menu bar and click 'Share'.
  3. Tap the permission menu to get started.
  4. Subsequently, choose your preferred sharing access and then configure its corresponding settings based on your preference. Once done, tap 'Apply'.
  5. You may directly share the selected Power BI report with the intended recipients if you want to. Simply enter their email address into the provided input field and add a short note. After that, click 'Send' to proceed.
  6. Alternatively, you may also use other available sharing methods. For instance, you can share the report via a link, mail, Teams, or PowerPoint.

📌 Why this matters

Sharing reports transforms static data into collaborative decision-making. You can grant stakeholders real-time access to dashboards without sending outdated screenshots or PDFs that become stale within hours. The permission controls let you maintain data security while ensuring the right people see relevant insights when they need them.

Beyond simple viewing access, recipients can interact with visualizations, apply filters, and explore data relationships themselves. This self-service approach reduces your workload of fielding repetitive data requests while empowering teams to make faster, more informed decisions based on current information.

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