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All Tutorials /Power BI

How to Secure a Power BI Dashboard

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to secure your Power BI dashboard and protect your data.

‍

‍

Securing a Power BI dashboard is super important. Here’s how to do it:

‍

  1. Start by exploring your workspace, where all your analytics projects live. Click 'My workspace'.
  2. Access your dashboard to view your key metrics and visualizations at a glance.
  3. Click the three-dot menu to open the dashboard sharing options to collaborate with your team members.
  4. Select 'Manage permissions' to control who can view or edit your insights through permission management.
  5. Click 'Add user'.
  6. Enter the email address of team members you want to collaborate with.
  7. Select the appropriate access level for your team member.
  8. Define what actions they can perform with your dashboard data.
  9. Click 'Grant access' to complete the process for your selected team member.

📌 Why this matters

Controlling dashboard access prevents sensitive business data from reaching unintended recipients while enabling productive collaboration with the right stakeholders. Beyond basic security, granular permission management lets you create different viewing experiences for different roles - executives might see high-level KPIs while analysts access detailed breakdowns.

This layered approach transforms your dashboard from a static report into a dynamic collaboration hub where each user sees exactly what they need to make informed decisions without compromising data integrity.

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