Quick summary
Recording the purchase of equipment in Xero is done through a manual journal entry, where you debit the asset account and credit the relevant payment account. This process ensures your fixed asset records and financial statements stay accurate and audit-ready.
Steps
- From the Xero dashboard, click Accounting in the top menu bar.
- Select Journal Report from the dropdown list of options.
- Click Go to Manual Journals to navigate to the manual journals list.
- Find and open the journal you want to use for recording the equipment purchase.
- Click the Journal Options button in the top-right corner of the journal view.
- Select Edit from the options menu to enter edit mode.
- Tap an empty line and enter the required transaction details — including Description, Account, Tax Rate, Region, and the Credit or Debit amount.
- Click Post to save and apply the journal entry.
- Your equipment purchase is now recorded and visible in the selected Xero manual journal.
