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All Tutorials /Power BI

How to Make Paginated Reports in Power BI

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to build paginated reports in Power BI step by step.

Quick summary

Paginated reports in Power BI let you create print-ready, pixel-perfect reports that span multiple pages with precise data formatting. This tutorial walks you through connecting a data source, selecting the paginated report visual, and saving a finished report inside Power BI.


Steps

  1. From the Home tab, select Get Data to begin importing your data source.
  2. Choose a data source from the available options.
  3. Verify your data has been successfully added by checking the Data pane.
  4. Go to the Visualizations pane and select the Paginated report visual.
  5. Select Connect to report to link your paginated report file.
  6. Add a visual to your report canvas.
  7. Drag fields from the Data pane to populate the visual with data.
  8. Click the save icon to save all changes to your report.

📌 Why this matters

Paginated reports in Power BI are essential for teams that need to produce print-ready, multi-page reports with precise layouts — such as invoices, financial statements, and operational summaries. Unlike standard Power BI visuals, paginated reports render every row of data across as many pages as needed, making them the go-to solution for pixel-perfect, export-friendly output. Embedding paginated reports directly inside a Power BI dashboard means analysts can combine interactive visuals with structured, formatted reports in a single workspace. This capability is critical for enterprises that must meet strict reporting and compliance requirements without leaving the Power BI environment.
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