How to Insert Page Number in Microsoft Excel

Updated on:

April 6, 2026

By:

Madhav Bhandari

Use this interactive demo to learn how to insert page numbers in your Microsoft Excel spreadsheets.

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Here's how to do it:

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Navigate to the View main menu and select the Page Layout option.
Scroll down and click on Add Footer.
Under the Header & Footer Elements section, click on the Page Number.
Once you click on page number, you can see the text “&[Page]” in the footer section.
Click anywhere in Excel and you can see the numbers populating in the selected partition of the header or the footer.

📌 Why this matters

Adding page numbers to your Excel worksheets transforms them from digital files into professional documents ready for printing and sharing. While spreadsheets might seem like they live entirely on screen, you'll often need to print financial reports, data summaries, or analytical findings for meetings, presentations, or record-keeping.

Page numbers ensure recipients can reference specific sections during discussions and reassemble multi-page documents if they get shuffled. This simple addition signals that your work is polished and meeting-ready, rather than just internal analysis.

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