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All Tutorials /MS Project

How to Include Holidays in Microsoft Project

Updated on:
May 13, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to add holiday exceptions to your Microsoft Project calendar.

Quick summary

To include holidays in Microsoft Project, you add them as calendar exceptions via the Change Working Time dialog under the Project tab. This marks specific dates as non-working days so your project schedule automatically accounts for holidays.


Steps

  1. Launch Microsoft Project and navigate to the Project tab in the top ribbon menu.
  2. Select Change Working Time from the options to open the calendar management dialog where you can manage calendar exceptions for holidays.
  3. Click on the Exceptions tab below the calendar view to access the area where you define holiday dates.
  4. Enter a descriptive name for the holiday, then specify the start and finish dates for the exception.
  5. Click OK to save the changes and apply the holiday to your project calendar.

📌 Why this matters

Accurately accounting for holidays in Microsoft Project is essential for realistic project scheduling and resource planning. When holidays are added as calendar exceptions via Change Working Time, Microsoft Project automatically excludes those non-working days from task durations and deadline calculations, preventing scheduling errors. This ensures project managers can deliver accurate timelines to stakeholders without manually adjusting every task around public or company holidays. Proper holiday configuration in your project calendar is a foundational step for any team relying on Microsoft Project for dependable schedule management.
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