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All Tutorials /Power BI

How to Export Power BI Reports to Excel

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export your Power BI reports directly to Excel.

‍

‍

It is very easy to export Power BI reports to Excel. Here’s a short guide on how to do it in simple steps:

‍

  1. Head over to the top navigation bar and click 'Reading View'.
  2. Following that, click 'Export'.
  3. Choose 'Analyze in Excel' from the list of options.
  4. After completing these steps, your Power BI report will be exported to Excel. Tap 'Open in Excel For the Web' and then download the Excel file from there.

📌 Why this matters

Exporting to Excel lets you perform advanced calculations, create custom formulas, and apply specialized formatting that goes beyond standard reporting capabilities. You can also combine your data with other Excel datasets for comprehensive analysis.

The real advantage comes from Excel's collaborative features - stakeholders who aren't familiar with Power BI can easily review, annotate, and share insights using a tool they already know. This bridges the gap between data visualization and traditional spreadsheet workflows that many organizations still rely on.

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