How to Export Power BI Reports to Excel

Updated on:

May 12, 2026

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Use this interactive demo to learn how to export a Power BI report directly into Excel.

Quick summary

This tutorial shows how to export Power BI reports to Excel using the built-in Analyze in Excel option. In just a few clicks, you can move your Power BI data into a downloadable Excel file for offline analysis.

Steps

Navigate to the top navigation bar and click Reading View.
Click the Export button in the toolbar.
Select Analyze in Excel from the list of export options.
Once the export is ready, click Open in Excel For the Web, then download the Excel file to your device.

📌 Why this matters

Exporting Power BI reports to Excel is a critical workflow for data analysts and business users who need to share, manipulate, or archive report data outside the Power BI environment. The Analyze in Excel feature bridges the gap between interactive Power BI dashboards and the familiar Excel spreadsheet format, enabling deeper offline analysis without rebuilding data models. This capability helps teams collaborate more effectively across tools, ensuring that insights from Power BI reports are accessible to stakeholders who rely on Excel for day-to-day decision-making.

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