How to Export Gantt Chart from Microsoft Project to PDF

Quick summary

Exporting a Gantt chart from Microsoft Project to PDF preserves your full visual timeline — including task names, bars, and dates — in a universally shareable format. This six-step process uses the built-in Create PDF/XPS export option, requiring no third-party tools.

Steps

1. Open your Microsoft Project file and confirm you are in the Gantt Chart view, which is the default view.
2. Click the File tab in the ribbon menu at the top-left corner of the Microsoft Project window.
3. In the File menu, select the Export option from the left sidebar.
4. Click Create PDF/XPS Document to preserve the Gantt chart's visual timeline exactly as it appears in Project.
5. In the Save As dialog box, choose a save location, enter a meaningful file name, confirm PDF is selected as the file type, and click OK.
6. Your PDF will open automatically in your default PDF viewer — verify that all timeline bars, task names, and dates are clearly visible.