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How To Export Contacts From Pipedrive

Updated on:
May 11, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export your Pipedrive contacts as a filtered file.

Quick summary

Exporting contacts from Pipedrive lets you back up, share, or migrate your CRM data in just a few clicks. This guide walks you through applying filters and using the Export filter results option to download a clean contact list.


Steps

  1. Go to the Contacts tab from the left sidebar menu in Pipedrive.
  2. Click on the button with a small filter icon or username to open filter options.
  3. Go to the filters tab or select a view based on the user.
  4. Use the filter menu to narrow down your contacts the way you want.
  5. Once done, click on the three dotted icon on the top right for more options.
  6. Select Export filter results from the dropdown menu.
  7. Select the export format in which you wish to download your contacts.
  8. Click on the Export button to start the export process.
  9. Note that a long contact list may take some time to be ready to download.
  10. Once ready, click on Download to save the export file to your system.

📌 Why this matters

Exporting contacts from Pipedrive is essential for sales teams that need to back up CRM data, share lead lists across tools, or migrate records to another platform. Pipedrive's built-in export feature lets users apply custom filters before exporting, ensuring only the most relevant contacts are included in the downloaded file. This saves time, reduces manual data cleanup, and gives teams full control over their contact data in a portable format. Whether you're running a bulk outreach campaign or auditing your pipeline, knowing how to export filtered contacts from Pipedrive is a critical workflow skill.
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