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All Tutorials /Power BI

How to Create Text in Power BI

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to insert and format a text box in your Power BI report.

Quick summary

Adding text to a Power BI report lets you label visuals, add context, and improve dashboard readability. Using the built-in Text Box feature, you can insert, style, and reposition custom text directly on any report canvas.


Steps

  1. Go to the top menu bar and click 'Text Box' to insert a new text element.
  2. Tap the provided text box and type the text you want to add to your report.
  3. Highlight the text you want to edit to access style and format customization options.
  4. Use the options in the floating bar to change the font, adjust the size, realign the text, and apply other formatting changes.
  5. Grab the drag handles at the corners of the text box to resize and reposition it to your preferred location on the canvas.
  6. Once complete, the text is created and added to your Power BI workspace.

📌 Why this matters

Adding descriptive text directly to a Power BI report is essential for making dashboards self-explanatory and easier to interpret for any audience. The Text Box feature in Power BI allows report authors to annotate visuals, add titles, and provide context without requiring any coding or external tools. Being able to format, resize, and reposition text elements gives data teams full control over report layout and visual storytelling. This makes Power BI a more complete business intelligence solution for organizations that need polished, presentation-ready dashboards.
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