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All Tutorials /MS Access

How to Create Custom Menus MS Access

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to build a custom navigation menu in MS Access.

Quick summary

This tutorial shows how to create custom menus in Microsoft Access using the built-in Navigation form feature. By setting a navigation form as your Display Form, you can give users a polished, app-like interface that launches automatically when the database opens.


Steps

  1. Click the 'Create' tab in the MS Access ribbon.
  2. Go to the 'Forms' group and select 'Navigation'.
  3. From the drop-down menu, select your preferred navigation form layout.
  4. Drag forms, reports, or queries from the navigation pane onto the navigation form.
  5. Click the 'File' button to open the backstage view.
  6. Select 'Options' from the File menu.
  7. In 'Access Options', select the 'Current Database' button.
  8. Go to 'Display Form' and click the drop-down arrow.
  9. Set the 'Display Form' option to your navigation form.
  10. Click 'OK' to confirm and save your settings.

📌 Why this matters

Custom menus in Microsoft Access allow database developers and business users to replace the default navigation pane with a professional, user-friendly interface that simplifies how end users interact with forms, reports, and queries. By configuring a Navigation form as the Display Form, teams can create a structured, app-like experience that opens automatically every time the database launches, reducing user errors and improving workflow efficiency. This feature is especially valuable for organizations distributing Access databases to non-technical staff who need guided, role-appropriate access to data tools.
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