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How to Backup Notion

Updated on:
May 8, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export and back up your entire Notion workspace.

Quick summary

Backing up your Notion workspace requires exporting all workspace content through the Settings panel, which downloads your data and sends a recovery link to your email. This step-by-step process ensures your pages, databases, and files are safely preserved outside of Notion.


Steps

  1. Go to the Settings and members section of your sidebar menu.
  2. Navigate to the Settings section under Workspace.
  3. Scroll down to Export content and select Export all workspace content.
  4. Select your desired export format for all workspace content.
  5. Click Export to begin the export process.
  6. Your workspace will be downloaded and you will receive an email with a link to access your exported files.

📌 Why this matters

Backing up a Notion workspace is essential for teams and individuals who rely on Notion to store critical knowledge, projects, and documentation. Without a regular export routine, workspace data is vulnerable to accidental deletion, permission changes, or service disruptions. Notion's built-in export feature lets users download their entire workspace in a portable format, ensuring data portability and business continuity. This demo shows exactly how to trigger a full workspace backup in minutes, making it a must-know workflow for any Notion power user or administrator.
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